Privacy Policy

1. Introduction

At Bilansys, we respect your privacy and are committed to protecting your personal, business, and financial information. This Privacy Policy explains how Bilansys collects, uses, stores, shares, and protects information when you visit our website, contact us, request a demo, use our services, or interact with our accounting management platform.

Bilansys is designed to help businesses manage accounting, invoicing, tax compliance, reporting, treasury, and secure financial workflows. Because our platform may process sensitive financial data, we take data protection seriously.

2. About Bilansys

Bilansys is an accounting management solution that helps businesses simplify financial operations and protect business data. Our platform includes features such as:

• Accounting and general ledger
• Invoicing and e-invoicing
• Tax and fiscal compliance
• Financial reporting and dashboards
• Treasury and bank reconciliation
• AI accounting automation
• GDPR-focused privacy workflows

3. Information We Collect

3.1 Information You Provide Directly

You may provide information when you fill out contact forms, request demos, or create an account. This includes: Full name, business email, company name, job title, and login details.

3.2 Business and Financial Data

3.3 Automatically Collected Information

We collect IP addresses, browser types, usage activity, and security logs to improve platform performance and monitor security.

4. How We Use Your Information

We use collected information to:

• Provide access to Bilansys services
• Respond to contact forms and demo requests
• Support tax, compliance, and reporting functions
• Monitor security and prevent unauthorized access
• Meet legal and regulatory obligations

5. Legal Basis for Processing

We process data based on Consent, Contract Performance, Legal Obligation, and Legitimate Interest. Where GDPR applies, we ensure transparent and lawful processing.

6. How Bilansys Protects Your Data

Security measures include:

• Secure login and user authentication
• Role-based access control (RBAC)
• Audit history and system monitoring
• Controlled document sharing

7. User Access and Permissions

Account administrators have full control over who can access specific modules, view reports, or manage invoices. This ensures users only see what they need to see.

8. AI Automation

AI features (like receipt reading and error detection) are designed to support users. Final financial decisions and compliance actions should always be reviewed by authorized users.

9. Your Privacy Rights

Depending on your location, you have the right to access, correct, delete, or restrict the processing of your personal data. To exercise these rights, please contact our privacy team.